Important Dates

Discount Deadline
Thursday, February 26, 2026
Advance Warehouse Receiving Dates:
Friday, February 13, 2026 - Thursday, March 5, 2026
Show Site Receiving Dates:
Thursday, March 12, 2026 - Friday, March 13, 2026

  Show Schedule

Tractor Trailer Move-In

Wednesday, March 11, 2026

Vehicle Move-In

Thursday, March 12, 2026 (Please make sure to follow your appointment given per show management)

Exhibitor Move-In
Thursday, March 12, 2026
7:00 AM-5:00 PM
(20' x 20' or larger)
Friday, March 13, 2026
7:00 AM-11:00 AM
(Smaller than 20' x 20')
*All booths must be set up by 12:00 PM on Friday, March 13, 2026*
Exhibit Hours
Friday, March 13, 2026
5:00 PM-9:00 PM
Saturday, March 14, 2026
9:00 AM-5:00 PM
Exhibitor Move-Out
Saturday, March 14, 2026
5:00 PM-11:59 PM

Move-Out Note:

All carriers must check in no later than 8:00 PM, Saturday, March 14, 2026 or freight will be shipped via LibertyCFS NV Inc's. terms. 7 business day standard ground service at exhibitor expense.

  SHOW COLORS

Aisle Carpet Color: Tuxedo
Booth Carpet Color: Black
Drape Color: White/Gray
Booth Size: 10'x10'

  Provided Booth Equipment

Booth Information

First 10'x10' booth includes:

  • 8'H White/Gray Draped backwall
  • 3'H White Draped sidewall
  • (1) 6' Skirted Table
  • (2) Chairs
  • (1) Wastebasket
  • (1) Exhibitor ID Sign

  Shipping Information

Advance Shipments

Keystone - The BIG Show 2026
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
4610 S Sam Houston Pkwy W
Suite 520
Houston, TX 77053
Additional Advance Shipment Information

Shipments should arrive between Friday, February 13, 2026 and Thursday, March 5, 2026

Please print the advance shipment labels by clicking on Material Handling & Shipping in the submenu bar.

Advance Warehouse receiving hours are Mon. - Fri.: 9:00AM to 3:00PM.

Freight received at the Advance Warehouse after the published deadline will be charged an additional 50% per cwt surcharge.

Direct Shipments

Gaylord Texan Resort & Convention Center
Keystone BIG Show 2025
Exhibiting Company Name/Booth Number
c/o AEX Convention Services
1501 Gaylord Trail
Grapevine, TX 76051
Additional Direct Shipment Information

Direct shipments will be accepted on Thursday, March 12, 2026

Receiving only during exhibitor move-in hours